Google for Work Debuts Gmail Data Loss Prevention Tool

Data security is top of mind for every CIO, CTO -- and anyone else who reads technology news stories about multimillion-dollar security breaches. Knowing this, Google for Work is making moves to beef up Gmail security.

Dubbed Data Loss Prevention for Gmail, the tool adds yet another layer of protection to keep important information out of the hands of people who have no business seeing it in the first place.

Suzanne Frey, director of security, trust, and privacy at Google Apps, issued a warning this week for every company that has data, whether large enterprises or small businesses and whether that data is about strategic plans, sensitive HR issues or confidential inventions: Organizations need to keep data safe from accidental leaks and targeted hacks in ways that are simple and reliable.

?EU?Google for Work already helps admins manage information security with tools such as encryption, sharing controls, mobile device management and two-factor authentication,?EU? Frey said in a blog post. ?EU?However, sometimes user actions compromise the best of all of these controls. For example, a user might hit ?EU?reply all?EU? when meaning to send a private message with sensitive content.?EU?

Applying Security Rules

Frey offered an example of how Data Loss Prevention for Gmail could work. Let?EU?s say your organization has a policy against the sales department sharing customer credit card information with third-party vendors. In this case, the IT admin can set up a data loss prevention policy to keep the information safe by choosing ?EU?credit card numbers?EU? from a predefined content detector library.

Once this is in place, Google?EU?s tech will check every single outgoing e-mail from the sales department automatically and execute the actions IT has required. That could mean holding the e-mail for review, asking the user to modify the e-mail?EU?s content, or letting the salesperson know that the e-mail has...

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